How to carry out a Peppol implementation in your company?

Mandatory electronic invoicing is being gradually implemented in an increasing number of countries. One of the most widely used systems is Peppol (Pan-European Public Procurement On-Line). Since sooner or later, some of these regulations will affect your company, we explain how to carry out its implementation in your organization.

What is Peppol?

Peppol is an open network that allows companies to exchange electronic documents in structured and standardized formats. It is highly beneficial as it facilitates communications between businesses worldwide.

If you want more detailed information, here we explain what Peppol is and how it works in detail.

Accessing the Peppol environment

To integrate Peppol into a company’s systems, it is necessary to access the environment through a certified Peppol Access Point. This means that implementation is not as simple as just development; there are also legal and bureaucratic aspects to consider.

For this reason, it is essential to understand the two main access methods:

Using a Specialized Platform or Service: There are providers that offer ready-to-use solutions, allowing companies to manage Peppol e-invoices and other electronic documents without requiring complex internal developments, using such services as their invoicing system.
Direct Integration with the Management System (ERP): Companies can choose to connect their ERP directly to the Peppol network through a certified Access Point or service providers. This requires deeper technical integration but offers complete control over processes and their automation.

What should I consider for implementing Peppol?

Here are some key points to consider for a smooth implementation and access to the Peppol environment:

Connection to a Certified Access Point: You need to find and select a service provider that is a certified Peppol Access Point. Additionally, it should offer all the features, services, and resources that your company requires for invoicing.
Registration as a participant: It is necessary to register as a participant with this Access Point and configure the documents that the company needs to manage, such as invoice issuance and reception, status changes, orders, etc.
Document configuration: Define and adapt the types of electronic documents to be exchanged, ensuring their correct integration into internal processes.
Changes to some processes: The company may need to modify certain processes to adapt to the characteristics and operations of this environment. For example, it is not possible to send invoices with negative amounts through this network.

Advantages of accessing the Peppol environment

Implementing electronic invoicing through Peppol offers multiple benefits:

Operational efficiency: Automates document exchange, reducing errors and processing times.
Regulatory compliance: Facilitates adaptation to electronic invoicing regulations, which are increasingly being implemented globally. Many of these regulations require or allow the use of the Peppol network.
Interoperability: Facilitates the exchange of electronic invoices and other documents between countries through a standardized network.
Cost reduction: Decreases expenses associated with paper document management and optimizes resources.

Considerations for software developers and distributors

There are viable options for software developers or distributors to easily adapt their systems for Peppol access without costly development processes or legal procedures. They can connect with a service provider that grants access to this environment and certifies their system, enabling them to offer these services to their clients.

How to implement Peppol easily?

With B2Brouter, a certified Peppol Access Point, companies can implement Peppol easily with free access.

Additionally, it offers advanced options such as system integration, both for companies that want to connect their ERP and for developers and software distributors looking to add these services to their systems and offer them to their clients.